Role and Constitution

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Role and Constitution

The Group Executive Committee

i. The Group Executive Committee exists to support the Group Scout Leader in meeting the responsibilities of their appointment. The Committee is responsible for:

  •  the maintenance of the Group’s property and equipment;
  •  the raising of funds and the administration of the Group’s finance;
  •  the insurance of persons, property and equipment;
  •  Group public occasions;
  •  assisting with the recruitment of Leaders and other adult support.

ii. The Group Executive Committee consists of:

Ex-officio Members

  •  The Group Chairman;
  •  The Group Secretary;
  •  The Group Treasurer;
  •  The Group Scout Leader;
  •  The Assistant Group Scout Leader;
  •  The Explorer Scout Leader (if stated in a Partnership Agreement and subject to that Explorer Scout Leader expressly indicating to the AGM (in writing or orally at the meeting) that they are willing to perform such a function);
  •  The Sponsoring Authority or its nominee;
  •  All Section Leaders (i.e. individuals holding a Beaver Scout Leader, Cub Scout Leader or Scout Leader role) subject to that Section Leader expressly indicating to the AGM (in writing or orally at the meeting) that they are willing to perform such a function.

 Nominated Members

  •  persons nominated by the Group Scout Leader;
  •  the nominations must be approved at the Group Annual General Meeting;
  •  the number of nominated members must not exceed the number of elected members.

 Elected Members

  •  persons elected at the Group Annual General Meeting;
  •  these should normally be four to six in number;
  • the actual number must be the subject of a resolution by the Group Scout Council.

 Co-opted Members

  •  persons co-opted annually by the Group Executive Committee
  •  the number of co-opted members must not exceed the number of elected members.

 Right of Attendance

  • the District Commissioner and the District Chairman have the right of attendance at meetings of the Group Executive Committee.

iii. Ideally, between the nominated members, elected members and co-opted members, the Group Executive should include a parent of at least one Member of each of the Sections in the Group.

iv. The Group Executive Committee may establish any sub-Committees that it deems necessary. The Group Scout Leader and the Group Chairman will be ex-officio members of any sub-Committee of the Group Executive Committee.

vi. Any fundraising committee must include at least two members of the Group Executive Committee, in addition to the ex-officio members. No Section Leader or Assistant Leader may serve on such a fundraising sub-Committee.

vii. A Scout Group is an educational charity. Members of the Group Executive Committee are the charity trustees of the Scout Group.

 viii. Only persons aged 18 and over may be full voting members of the Group Executive Committee because of their status as charity trustees.

ix. Certain people are disqualified from being charity trustees by virtue of the Charities Acts.

 x. Charity trustees are responsible for complying with all the legislation applicable to charities.

xi. Some Groups may also need to register as a charity. Scout Groups registered as a charity in England and Wales will be required to make an annual return to the Charity Commission.